Academic Standing
All Master of Business Administration and Master of Education students are subject to the following policy regarding academic standing.
Progression policies within a particular program will supersede the University policy below.
Good Standing
All students are expected to maintain at least a B (3.00) grade point average in all graduate course work. Any student who earns a grade of C or lower or who does not maintain at least a 3.0 semester or cumulative grade point average in graduate course work is subject to academic action following a review by the Academic Steering Committee (ASC).
Probation
All graduate students with any number of attempted credits are eligible for probation. As soon as a student’s graduate semester or cumulative grade point average drops below a 3.0, that student is placed on academic probation.
Students not currently on probation will be placed on academic probation if a grade of C is earned in any graduate course and/or if the earned GPA is between 2.5 and 3.0. In the Master of Education Program, courses in which grades of C or lower are earned do not count toward certification, licensure, or degree completion. All courses with an earned grade of a C, D or F must be repeated. Students currently on probation must earn a better than B average in the subsequent semesters after being placed on probation. Students will be continued on probation with a better than B average when the student’s semester GPA is greater than a 3.0 but their cumulative GPA is not yet a 3.0. NOTE: Students may be continued on probation for one semester only.
Suspension
All graduate students with 6 or more attempted credits are eligible for suspension.
Students not currently on probation who achieve a GPA below a 2.5, have earned a C or lower grade in a previous semester or have earned a grade of D and/or F in any graduate course will be suspended for one semester and the adjacent summer. All courses with an earned grade of C, D or F must be repeated.
Students currently on probation who fail to meet the terms of their probation will be suspended for one semester and the adjacent summer.
Dismissal
All graduate students with a minimum of 9 attempted credits are eligible for dismissal.
Students not currently on probation who have earned all D’s and/or F’s with 9 attempted credits or students who have previously been suspended and have earned below a B average in the semester or have a cumulative GPA below 3.0 will be dismissed from the program.
Students currently on probation who were previously suspended will be dismissed if probation conditions are not met.
Students may submit an Academic Petition form through the Registrar’s Office to request the Academic Steering Committee (ASC) reconsider any probation, suspension or dismissal.
Reapplication Process
After the lapse of one full academic year, students returning to Carroll must reapply for graduate admission. If a student has been suspended from a program, they must complete any conditions or requirements following the suspension and reapply for graduate admission.
A student has a total of seven years to complete any graduate program. Upon re-acceptance, the student will receive a letter indicating their remaining time to complete the program.
Note: Graduate programs admit qualified students regardless of race, color, creed, sex, age, sexual orientation, national or ethnic origin, or disability that does not interfere with the performance of professional practice.
Awarding of Degrees and Graduation
Degrees are awarded three times a year (May, August and December) to graduates who have completed all degree requirements. The formal conferring of degrees for the year occurs at the Commencement ceremony in May. Students with outstanding academic requirements will be allowed to participate in Commencement as long as the requirements are within the following parameters:
- Graduate Students: 2 courses remaining
- Exception: BHP students completing all remaining coursework in the summer immediately following May Commencement not to exceed 12 credits.
Applying for Graduation
Students should apply for graduation on their student portal a minimum of two semesters prior to their expected date of graduation. After the application is received and recorded, the Registrar’s Office will issue an official degree audit indicating remaining requirements to be completed.
Dismissed Graduate Students’ Participation in Commencement
A student may be dismissed from a Carroll University graduate program if they do not fulfill the academic progression requirements outlined by each program. If a student is dismissed from a graduate program, they will not be able to participate in the Commencement ceremony. The student may submit an Academic Petition form through the Registrar’s Office to request the Academic Steering Committee (ASC) reconsider this dismissal. Depending on the outcome of the committee’s decision, the student may be eligible to participate in the Commencement ceremony the following academic year.
Medical or Personal Leave
If a student must be absent from the program for an extended period of time for medical or personal reasons or jury duty, written notice must be given to the director of the specific graduate program. Written notice must also be given to the director of the specific graduate program prior to the student’s return to the program. If applicable, the student may be asked to verify that they have complied with any technical standards previously imposed and with conditions for the leave. In addition, remediation or course repetition may be required of the student dependent on the length of the absence or curriculum revisions approved during the leave.
Any course, laboratory, outside learning experience or full-time clinical make-up or remediation is dependent upon academic scheduling and professional faculty and facility availability.
Policy on Student Records
Several information sources are maintained concerning each student at Carroll University: the admission file, the permanent academic record, the student personnel file, the placement file, the alumni file, the publicity file and the financial aid file for students applying for aid. A student may review the applicable files, except for material provided in confidence, with a professional staff member under the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA) as amended.
FERPA1 gives certain rights to parents regarding their children’s educational records. These rights transfer to the student who has reached the age of 18 or is attending school beyond the high school level. Generally the school must have the student’s written permission to release any educational information to anyone, including the student’s parents. The law does allow for the following exceptions: school employees who have a need to know; other schools to which a student is transferring; certain government officials to carry out lawful functions; accrediting organizations; persons who need to know in cases of health and safety concerns.
Schools may disclose “directory information” or information published in the student directory unless the student signs a Right to Privacy form available at the registrar’s office. Carroll University has adopted a policy that will only allow the disclosure of directory information if the party asking for the information can identify himself/herself in writing (this Carroll University policy is within FERPA regulations, which allow individual institutions to determine their own policies concerning directory information).
FERPA also grants the student the right to review those records, files, etc., that are maintained by the university. The student must make an appointment with the university registrar to do so. Students may challenge any information they believe to be inaccurate. If the university official does not agree to modify the information, the student may file a written appeal and has a right to a hearing.
FERPA also states that all institutions must disclose graduation rates to current and prospective students. These rates are available in the office of admission and online at http://nces.ed.gov/collegenavigator/.
1 Furnished by the United States Department of Education, fact sheet.
Withdrawal Policy
Students who wish to withdraw from all classes must file an Official Withdrawal Form with the Office of Student Success. If a student is not able to visit the office (due to illness, emergency, etc.), they may contact the Office of Student Success to communicate their intent. The phone number is 262-524-7360.
Please refer to your specific program in the catalog for specific instructions as some programs have additional requirements for withdrawal.
Military Leave and Withdrawal
The University recognizes the sacrifices that those in the armed services make while serving our country. We are proud to have these individuals as a part of our campus community and therefore maintain the following policy:
- The student must provide the Registrar’s Office reg@carrollu.edu copies of official military orders for a leave of absence. The student will then be automatically withdrawn from all courses for the given semester. The academic record will reflect the non-punitive “W.”
- The student will be eligible for a full refund for tuition and course fees for any courses that are not completed during that semester/session.
- Once the student’s military obligations are fulfilled, Carroll University will accommodate the student’s intentions of returning to the program they were in before their military leave. The student will be responsible to follow all program and degree requirements in order to complete this program.
- Any room and board charges will be prorated based on the date in the semester the student is required to leave and the remaining amount will be refunded.
Reapplication Policy for Dismissed and Withdrawn Students
The policy on reapplication defines the process by which students may seek readmission to the program following a withdrawal or dismissal of the student from the program for failing to maintain good academic standing. Readmission candidates may apply for readmission to the program no sooner than one semester after leaving the program and no later than two years from the date of the withdrawal or dismissal. Readmission candidates may exercise their reapplication option only once. Readmission candidates applying to the program must submit the materials required and shall be considered with all new applicants for admission. In addition, they must provide transcripts relating to any education experiences completed since leaving the program. A letter indicating why the readmission candidate believes they will succeed academically and technically in the program must accompany the application materials. Upon review of the materials, the program’s admission selection committee may render the following decisions which are final: 1) Approval of the request for readmission to the beginning of the program, 2) admission to the program with consideration (i.e. repeating specific courses, required ancillary learning activities, credit for prior work, etc.) 3) Denial of the request for readmission to the program.
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