Tuition, Financial Aid, and Refund Policies

About Financial Aid

Financial aid is available to graduate students who are enrolled at least on a half-time basis per semester, are degree seeking, and meet all other guidelines established by the University and the U.S. Department of Education. For financial aid purposes, half-time status is a minimum of three credit hours per semester and full-time status is a minimum of six credit hours per semester. Graduate students are only eligible to receive financial assistance in the form of loans, unless a scholarship or grant is received from an outside organization. Below is a brief description of the various loan programs for which a graduate student may be eligible and the application procedure.

Application for Aid

The Free Application for Federal Student Aid (FAFSA) must be completed and sent to the federal processor. Students are encouraged to complete the FAFSA by February 1st for summer and Fall enrollment and October 1st for January enrollment. Carroll University’s name and Title IV code (003838) must be listed on the FAFSA in order for the university to receive a copy of the results from the federal processor.

Loans

Loans for which students enrolled at least half-time may qualify are:

Federal Direct Unsubsidized Loan: An unsubsidized loan is not awarded on the basis of financial need. Students who receive an unsubsidized loan are charged interest from the time the loan is disbursed until it is paid in full. Students do have the option to allow the interest to accumulate. In doing so, the interest will be added to the principal amount of the loan and additional interest will be based upon the higher amount. The annual maximum a student may borrow is $20,500 and the aggregate maximum is $138,500. The aggregate maximum includes all undergraduate and graduate loans. Funds are provided directly from the Federal Government. Applicants must complete a promissory note and complete entrance counseling in order to receive the funds.

Note: Information regarding interest rate, repayment and deferment options for the Federal Direct Unsubsidized Loan is available through the Financial Aid Office. This information is forwarded to eligible students with financial aid award notifications.

Federal Graduate PLUS Loan: A degree seeking graduate student who files the Free Application for Federal Student Aid (FAFSA) can apply for a Graduate PLUS loan. A Graduate PLUS loan is not awarded based on financial need. Applicants must complete a promissory note and complete entrance counseling to apply for the loan. Funds are provided directly from the Federal Government. Students will be approved/denied based on credit history (there is also the option of having a co-signer on this loan). Students who borrow a graduate PLUS loan are charged interest from the time the loan is disbursed until it is paid in full. The annual amount available is based on the following formula: Cost of attendance minus other financial aid. Repayment on this loan begins 60 days following the second date of disbursement. There is a 10-year repayment period. Information regarding interest rate, repayment and deferment options for the Federal Graduate Plus Loan is available through the Financial Aid Office or on the University web site. This information will also be forwarded to eligible students with financial aid award notifications.

Alternative Educational Loans: If a student is in need of additional assistance after receiving the maximum Federal Unsubsidized Loan, he or she may be eligible to receive an alternative educational loan. In order to be eligible for an alternative educational loan, a student’s cost of attendance (as determined by the Carroll University Financial Aid Office) must be greater than the combined amount of other financial assistance. If interested, you may contact the Financial Aid Office to find out more about the various alternative loans available.

Note: Students attending less than half-time may be eligible to borrow an Alternative Educational Loan. Please contact the Carroll University Financial Aid Office for additional information.

Options for Attending Carroll

Students who wish to attend Carroll University as a graduate student may choose from several options per individual graduate program policy. Full-time - six credits or more per semester* 1/2-time - three to five credits per semester+ Less than 1/2-time - students who carry one or two credits per semester.

*Some graduate programs require that students take 12 or more credits per semester. +Some graduate programs do not permit part-time enrollment.

Tuition and Fees

Specific tuition and fees vary according to program. See specific graduate programs for detailed information.

Graduate Tuition and Fees

BookCHARGE Purchase

Charge Textbooks and Supplies to your Student Account

Students who wish to use BookCHARGE are required to sign the BookCHARGE Agreement Form.

BookCHARGE allows students to charge textbooks and supplies, including rental textbooks up to $750.00 each semester, directly to their student account on the following terms and conditions. BookCHARGE is available, 30 business days prior to the start of the semester and ends 10 business days after the semester begins, to currently enrolled students who have a PiONEer Card and have no holds on their student account. Any fees you incur for not returning a rental textbook will be charged to the credit card on file with Barnes & Noble, and not your student account. You are allowed to charge books, and supplies to your student account up to $750 per semester. Please be responsible about your purchases. Remember, your charges will be reflected on your student account and will be billed to you.

BookCHARGE purchases will be reflected on your student account on the next billing statement. As with other charges to your student account, unpaid bookstore charges might result in late fees, registration and transcript holds.

Payment Methods/Procedures

Payments can be made online through ePAY at my.carrollu.edu. Full and partial payments can be made any time before the due dates.

Acceptable forms of online payments include: Visa, MasterCard, American Express, Discover and eCheck. A convenience fee will be added when using a debit or credit card. 

Payments will also be accepted through the mail and in person at the Carroll University Business Office. Acceptable methods of payment include cash or check. Debit and/or credit card payments on student account balances cannot be accepted at the business office cashiers window. No fee is assessed on electronic check or eCheck payments.

Payment Procedures

Charges for tuition, fees, room and board are the obligation of the student upon registration and are due on the first day of the semester.

Due Dates are:

A student may attend classes, take examinations and be entitled to the benefits of a fully registered student only when all charges have been paid or satisfactory financial arrangements have been approved by the Business Office.

Course and Fee statements will be available online at my.carrollu.edu. Sign in with your username and password, click on Student>Billing and Payment>View bill. Students can view changes in charges or financial aid made to their student account during the semester/session @ https://my.carrollu.edu. Sign in with your username and password, click on student, click on Billing and Payment. Under ePAY click on “View Balance”. On your account page select click on “AchYily Details”.

Late Fees

Non-payment Plan Late Fees

Late Fees in the amount of $40.00 will be assessed monthly on any overdue balance (overdue balance: unpaid balance that is over 30 days old) of $100.00 or greater.

Monthly Payment Plan (myPAYPLAN)

Enrollment Fee: $50.00 due upon enrollment - per semester (Non-Refundable)

A Late Fee of $40.00 per month will be assessed if the scheduled monthly installment payment is not received by the due date.

Past due accounts occur when the payment terms on your account have not been met. The University has the right to take steps to collect the past due amounts including, but not limited to, the following: prohibiting the student from scheduling classes for the following semester; withholding course credits; academic transcripts, and diploma until the balance is paid; turning over the student’s account to a collection agency; and taking legal action. By enrolling in a payment plan, the student authorizes the University to release financial information about his/her account to those concerned with collecting the balance owing. A collection agency acting on behalf of the University may contact students regarding any outstanding balance by means of an automated calling system or a pre-recorded message at any telephone number associated with the student’s account including wireless telephone numbers.

Payment Options

DUE DATES

Summer I, 2020, May 6, 2020

Summer II, 2020 June 3, 2020

Summer III, 2020 July 16, 2020

Fall 2020 August 24, 2020

Winter 2021 January 4, 2021

Spring 2021 January 19, 2021

Summer I, 2021 May 5, 2021

Summer II, 2021 June 2, 2021

Summer III, 2021 July 15, 2021

PAYMENT OPTIONS

Summer 2020, Winter 2021 and Summer 2021

There are no payment plans available for the summer sessions or the winter session. Payment is due in full the first day of the session as noted above. For summer payment plan availability, please contact Judy at 262-524-7698 or jedl@carrollu.edu.

Fall 2020

1. Pay in full on or before the first day of the semester. August 24, 2020
2. Enroll (online) in a 4, 5 or 6 month payment plan agreement for Fall 2020. Students may enroll in a 4, 5 or 6 month payment plan agreement beginning June 22, 2020. A $50.00 enrollment fee is due upon enrollment-per semester. (Non-Refundable). Be prepared, however, to pay past-due installment amounts as well a $50.00 enrollment fee at the time of enrollment. If you enroll in a monthly payment plan after the scheduled billing date (scheduled billing date is the fifth day of July, August, September, October, November and December) the system will require payment of the $50.00 enrollment fee, a payment for the month in which you are enrolling (even though the due date is not until the twentieth of the month) as well as any past-due installments. For example: On August 6, 2019 you decide that you would like to enroll in a six-month payment plan for the fall. The six-month plan runs from July through December. Upon enrollment, the system will require payment of the $50.00 enrollment fee, the August scheduled installment and the past-due July scheduled installment.
   • 6 month plan: July through December
   • 5 month plan: August through December
   • 4 month plan: September through December
     
     myPAYPLAN will automatically adjust for recalculations of tuition, fees, and other expenses and financial aid. Payment Plan arrangements run by semester.
3. Provide a letter of company sponsorship and/or third party billing to the Carroll University Business Office on or before the first day of the semester. This letter must confirm payment in full regardless of the student’s performance in the course.
4. Provide a letter to the Carroll University Business Office, on or before the first day of the semester, from your employer verifying reimbursement. Student will be required to sign a payment agreement. Payment will be due in full by January 4, 2021. A monthly Late Fee of $40.00 will be assessed if payment is not received by the due date. Please contact Judy for information regarding this option at 262-524-7698 or at jedl@carrollu.edu.

Spring 2021

1. Pay in full on or before the first day of the semester. January 10, 2021
2. Enroll (online) in a 4, 5 or 6 month payment plan agreement for Spring 2021. Students may enroll in a 4, 5 or 6 month payment plan agreement beginning December 21, 2020. A $50.00 enrollment fee is due upon enrollment-per semester. (Non-Refundable). Be prepared, however, to pay past due installment amounts as well as a $50.00 enrollment fee at the time of enrollment. If you enroll in a monthly payment plan after the scheduled billing date (scheduled billing date is the fifth of January, February, March, April, May and June) the system will require payment of the $50.00 enrollment fee, a payment for the month in which you are enrolling (even though the due date is not until the twentieth of the month) as well as any past-due installments. For example: On February 6, 2021 you decide to enroll in a six-month payment plan for the spring semester. The six month plan runs from January through June. Upon enrollment, the system will require payment of the $50.00 enrollment fee, the February scheduled installment and the past due January scheduled installment.
   • 6 month plan: January through June
   • 5 month plan: February through June
   • 4 month plan: February through May
     
     myPAYPLAN will automatically adjust for recalculations of tuition, fees, and other expenses and financial aid. Payment Plan arrangements run by semester
3. Provide a letter of company sponsorship and/or third party billing to the Carroll University Business Office on or before the first day of the semester. This letter must confirm payment in full regardless of the student’s performance in the course.
4. Provide a letter to the Carroll University Business Office, on or before the first day of the semester, from your employer verifying reimbursement. Student will be required to sign a payment agreement. Payment will be due in full by May 24, 2021. A monthly Late Fee of $40.00 will be assessed if payment is not received by the due date. Please contact Judy for information regarding this option at 262-524-7698 or at jedl@carrollu.edu.

Refund Policies

Full-time status is determined at the end of the first week of classes on the date indicated in the calendar as the last date to add classes. A full-time student who drops below 12 credits after this date will continue to be billed at full-time rates unless the student withdraws from the University.

A student withdrawing from the university should complete the official withdrawal form with the Office of Student Success. This form must be returned so that the university can calculate the refund, if any, of institutional charges and determine the amount of aid that may need to be refunded to the various sources.

If a recipient of Title IV aid unofficially withdraws from all classes without following the proper withdrawal procedure, Carroll University is required to determine the student’s last date of academically related activity to calculate whether a portion of the student’s federal financial aid must be returned to the federal government. The Financial Aid Office will use the last date of attendance reported by the professor(s) or will contact the student’s professor(s) to determine the last date a student completed any academically related activity.

A student who withdraws from the university may be eligible for a refund. The amount of the refund is determined by the student’s withdrawal date and the charges on the student’s account. The refund is calculated using 2 formulas;

1. Carroll University’s refund policy
2. Federal/State refund policy

A student who withdraws may be responsible for tuition, room and board, fees or other charges that had previously been paid by federal student aid. Refunds may be available for students with Title IV federal aid who withdraw from the University.

Students with federal aid who withdraw from the University will have their Title IV aid recalculated in accordance with guidelines established by the U.S. Department of Education derived from the October 7, 1998, Reauthorization of the Higher Education Act. “A school must return the amount of Title IV funds for which it is responsible as soon as possible but no later than 45 days after it determines or should have determined that a student withdrew.”

If a student withdraws after his/her aid was awarded, but prior to all aid having been disbursed, the unpaid aid will be included in the federal formula as aid that ‘could have been disbursed’. If the refund calculation indicates that the student is still eligible for the undisbursed aid, the aid will be offered to the student via a post withdrawal disbursement, which will be sent to the student in a written statement.

The federal formula provides a return of the Title IV aid if the student received federal financial assistance in the form of a Pell Grant, Supplemental Education Opportunity Grant, TEACH Grant, Iraq Afghanistan Service Grant, Subsidized and Unsubsidized Stafford Loans or PLUS Loans and withdraws on or before completing 60% of the semester. The percentage of Title IV aid earned is equal to the number of calendar days completed in the semester divided by the number of calendar days in the semester. Scheduled breaks of five or more days are excluded.

Pro-rated Title IV federal aid is returned to the respective federal programs in the following order:

1. Federal DirectUnsubsidized Loan 
2. Federal Direct Subsidized Loan 
3. Federal Direct PLUS Loan 
4. Federal Pell Grant Program
5. Federal SEOG Program
6. TEACH Grant Program
7. Iraq Afghanistan Service Grant
8. Any other assistance awarded to the student under programs authorized by Title IV HEA

For purposes of repayment, if funds are released to a student because of a credit balance on the student’s account, then the student may be required to repay some of the federal grants released to the student. Until the repayment is resolved, the student is ineligible for further Title IV assistance. These refund policies are based upon the rules and regulations of the U.S. Department of Education and are subject to change. Worksheets used to determine the amount of refund or return of Title IV aid are available upon request at the Carroll University Financial Aid Office.

All scholarships, grants, and loans must be credited to a student account before a refund check will be issued.

No refund of tuition, fees, room or board will be made to students dismissed or suspended from the University for disciplinary or academic reasons. Refunds of study abroad program registration fees are subject to regulations available in the Office of International Education.

Fall 2020 and Spring 2021 Financial Aid Schedule

Students who withdraw and have Carroll aid and/or aid other than Title IV will earn this aid according to the following schedule:

Specially Timed Courses

Students who withdraw from specially timed courses for the Fall 20 or Spring 21 semester and have Carroll aid and/or aid other than Title IV will earn this aid according to the following schedule:

Federal or state financial aid for part-time students will be adjusted to reflect the final number of credits for which the student is enrolled on Monday, August 31, 2020 for the fall semester or on Sunday, January 17, 2021 for MBA & MSN, Friday, January 15, 2021 for Master of Education, Friday, January 22, 2021 for Master of Art in Teaching and Monday, February 1, 2021 for Master of Science in Educational Leadership, and all other programs for the spring semester. If enrollment on either one of these dates is for fewer than six credits, you may not be eligible for any financial aid.

Although the Financial Aid Census date (adjustment date for financial aid) is one week after the semester begins, we are required by federal law to review any students who received the Federal Pell Grant. Under federal regulations, students can only receive Federal Pell Grants for the classes they attended. The regulation states the following: If a student begins attending some but not all of his or her classes, the Financial Aid Office will have to recalculate the student’s Pell Grant award based on the student’s actual enrollment status. Therefore, if you receive a Federal Pell Grant, we will review your enrollment status throughout the semester.

Example:

A student withdrew 15 calendar days into a 105-calendar day term (number of days in a term may vary).  Charges of $5,000 were paid as follows:  $1,200 Federal Direct loan, $1,100 Federal Pell Grant, and $2,700 Carroll University scholarship.

In this example, under the federal return of Title IV policy, $1,200 would be returned to the Federal Direct Loan Program and $771 would be returned to the Federal Pell Grant Program.  Under Carroll University’s refund policy, based on the day of withdrawal, (60 percent = $3,000 tuition refund), $1,620.00 would be returned to the Carroll University scholarship fund.

Tuition, Room and Board Refunds 

• Full or part-time students who withdraw from the University may be eligible for a tuition and/or room and board refund.
• Part-time students who drop courses may be eligible for a tuition refund.
• Tuition rates are charged regardless of the modality of course instruction (i.e., face-to-face, online or hybrid). Tuition will not be refunded or prorated in the event the University changes the modality of instruction as a result of the COVID-19 pandemic.

Summer 2020 Refund Schedule

Summer 2020 Specially Timed Courses Refund Schedule

Students who withdraw from specially timed courses for the Summer 20 or the Summer 21 session and have Carroll aid and/or aid other than Title IV are asked to contact the Financial Aid Office at 262 524-7296 for information regarding the amount of Carroll aid and/or aid other than Title IV aid earned.

Fall 2020 and Spring 2021 Refund Schedule

*This refund schedule applies to Athletic Training, Exercise Physiology, Occupational Therapy, Physical Therapy, Physician Assistant, Software Engineering and the Sport Physiology and Performance Coaching  programs.

Spring 2021 Tuition Refunds for Specific Graduate Programs

Room and Board Refunds 

Refunds of room and board fees are available if a resident student officially withdraws from the University. The amount is determined by the refund calculations listed above or, in the case of board fees, actual use, whichever is greater. The university will follow its published refund schedule, even in the event a student withdraws for medical reason or in response to other concerns related to the COVID-19 pandemic. In the event the university closes its residence halls, a prorated refund schedule will be announced.

Fall 2020 and Spring 2021 Specially Timed Courses Refund Schedule

Example:

A student withdrew 15 calendar days into a 105-calendar day term (number of days in a term may vary). Charges of $5,000 were paid as follows: $1,200 Federal Direct Loan, $1,100 Federal Pell Grant, and $2,700 Carroll University scholarship.

In this example, under the federal return of Title IV policy, $1,200 would be returned to the Federal Direct Loan Program and $771.00 would be returned to the Federal Pell Grant Program. Under Carroll University’s refund policy, based on the day of withdrawal, (60 percent = $3,000 tuition refund), $1,620 would be returned to the Carroll University scholarship fund.

Tuition Refunds for Winter 2021

Tuition Refunds for Summer 2021

Summer 2021 Specially Timed Courses Refund Schedule

OCICU Refund Schedule

Courses in the Carroll Online Consortium (OCICU) have a separate refund schedule. To verify the refund date for a particular OCICU course you have registered for, check the section comments of that course for refund details. Each course will follow its own refund schedule.

Refund Policy for Veteran Students

Refund policy for military reservists called to active duty: The University recognizes the sacrifices that those in the armed services make while serving our country. We are proud to have these individuals as a part of our campus community and therefore maintain the following policy:

• The student must provide the Registrar’s Office copies of official military orders for a leave of absence. The student will then be automatically withdrawn from all of his/her courses for the given semester. The academic record will reflect the non-punitive “W.”
• The student will be eligible for a full refund for tuition and course fees for any courses that are not completed during that semester/session.
• Once the student’s military obligations are fulfilled, Carroll University will accommodate the student’s intentions of returning to the program they were in before their military leave.  The student will be responsible to follow all program and degree requirements in order to complete this program.
• Any room and board charges will be prorated based on the date in the semester the student is required to leave and the remaining amount will be refunded.

All students adding or dropping a course must do so in writing through the Registrar’s Office. Refunds are based on the date of the postmark of withdrawals sent by mail or on date of delivery of those brought in personally to the Registrar’s office. If a student drops from a credit class to an audit, the refund will be based on the credit course fee according to the refund policy. If a class is cancelled due to lack of enrollment, students registered for that class will be given a full refund.