Tuition, Fees, Payments, and Refund Policies

Tuition

Full-time Undergraduate (12-19 credits)

The charges listed begin with the Summer I 2022 session and continue through the Spring 2023 semester. Full-time status is determined at the end of the first week of classes on the date indicated in the calendar as the last day to add classes.

Per Credit Cost for Greater than 19 Credits

Part-time (less than 12 credits) and Alternative Credit Costs*

*These charges do not apply to full-time students who drop a course after the first week of a semester.

**Please refer to the University’s Web site for information pertaining to Carroll’s online consortium (OCICU) courses. To verify the refund date for a particular OCICU course you have registered for, check the section comments of that course for refund details. Each course will follow its own refund schedule.

Students contemplating dropping and substituting courses involving online programs may substitute another section of the same course as long as it is in the same term (“term” applies to the period during which the course is offered, beginning to ending date). Traditional courses and courses offered through the Online Consortium of Independent Colleges and Universities (OCICU) have different start and end dates and drop policies even though they may be equivalent courses. Students contemplating dropping or substituting an OCICU course with a traditional course or an OCICU course must contact the registrar at 262.524.7208 or e-mail reg@carrollu.edu for policy and cost information.

Residence Hall Room Rates

Click here for room rate per semester cost.

Meal Plans and Rates

Click here for meal plans and rates.

BookCHARGE Purchases

Charge Textbooks and Supplies to your Student Account

BookCHARGE allows students to charge textbooks and supplies, including rental textbooks up to $750.00 each semester, directly to their student account on the following terms and conditions. 

BookCHARGE is available to currently enrolled students who signed a BookCHARGE Agreement, have a current Pioneer Card, and have no holds on their student account. Please remember, BookCHARGE is not an award of financial aid. BookCHARGE purchases will be charged to your student account.

Students who wish to use BookCHARGE are required to sign the BookCHARGE Agreement form. Signing the agreement will NOT immediately release your funds. You will receive an e-mail indicating your funds are ready for use. This e-mail will also include your confidential BookCHARGE pin to be used at checkout.

Once you receive the automated “funds are ready for use” e-mail, you can purchase your books from the Carroll University online Bookstore using your BookCHARGE information included in the e-mail. You can purchase your books from the e-mail link or through the student portal.  When you select the appropriate term, the link will connect to your schedule, displaying materials for your registered course. At check-out, indicate that you would like to pay using BookCHARGE, which will post the charges to your student account.

Renting textbooks? BookCHARGE covers the initial rental fee, but a credit card is required for associated late fees. If you do not return your rentals at the end of the semester, the credit card will be charged.

Remember: All textbooks must be purchased online.

When you use BookCHARGE, you authorize the use of financial aid funds, including Title IV financial aid funds, to pay for bookstore charges assessed against your student account.

Be responsible about your purchases. BookCHARGE purchases will be reflected on your student account, and will be billed to you on the next billing statement. As with other charges to your student account, unpaid bookstore charges might result in late fees, registration and transcript holds.

Please click here for more information or to access the BookCHARGE Agreement Form.

Deposits

Confirmation Deposits

This sum is due and payable within 30 days after the date the applicant is notified of admission to the university or after financial aid is determined for those who are aid applicants. This deposit is collected only from new full-time students or from part-time students moving to full time status. It is generally not refundable.

Housing Deposits, Fees and Refunds

• A $250 non-refundable housing deposit is required when submitting this agreement. The $250 deposit will be applied to the student’s first semester bill. Only when this deposit is paid, is the application considered complete and eligible for room assignment. 
• A $100 room change fee will be assessed if a student changes their room assignment without prior authorization from the Office of Residence Life and Housing after the academic year begins.
• Students may be charged for lock changes, lost keys, and repeated lock-out requests. 
• Charges for damages done in the corridors, stairs, restrooms, bedrooms and other areas not specifically assigned to any one individual student can be levied equally against all students on the floor, complex or bedroom/suite unless the responsibility can be assessed against particular individuals.
• Early arrivals or late departures must be requested in writing and are subject to approval by the Office of Residence Life and Housing and applicable fees may be charged.
• If a student is in default on any payments set forth herein, the student is liable for legal costs, charges and attorney’s fees which accrue in obtaining payment.
• Students agree to pay all applicable resident housing and dining fees as posted per the academic term. Refer to the Carroll University Catalog for information regarding fees, payments and refund polices and deadlines.

Housing Cancellation Fees and Refunds

• The $250 non-refundable application deposit is forfeited if cancelled, at any date. A cancellation fee will be implemented for cancellations occurring based upon the below schedule.
• Approved cancellations as listed in section VII will be subject to the refund schedule as published in the Carroll University Academic Catalog with prorated fees based on the vacate date from the residence hall.

Fees

Applied Music Fees

Students registering for applied lessons will be charged an applied music fee on their student bill. Students receive 12 lessons per semester.

No refunds of applied music fees will be made after the third week of classes.

Comprehensive Fee

This fee is collected from full-time undergraduate students and is used directly by the university to address needs common to the student body. The comprehensive fee is nonrefundable.

Course Fees

These fees are required for classes with expendable material costs, as well as other costs unique to the course, and include, but are not limited to, lab courses.

Internship Fees

The University offers three types of internships. It is the students’ responsibility to register for the appropriate internship course.

Monthly Payment Plan (myPAYPLAN) Fees

Past due accounts occur when the payment terms on your account have not been met. The university has the right to take steps to collect the past due amounts including, but not limited to, the following: prohibiting the student from scheduling classes for the following semester, withholding course credits, academic transcripts, and diploma until the balance is paid; turning over the student’s account to a collection agency; and taking legal action. By enrolling in a payment plan, the student authorizes the university to release financial information about his/her account to those concerned with collecting the balance owing. A collection agency acting on behalf of the university may contact students regarding any outstanding balance by means of an automated calling system or a pre-recorded message at any telephone number associated with the student’s account including wireless telephone numbers.

Nursing-BSN Program Fee

This fee is assessed to all full-and part-time BSN nursing students with a Nursing major.

Nursing Program Additional Expenses

Nursing is a practice discipline and students enrolled in the nursing program must plan for additional costs that are directly related to the program. These include uniforms, nursing textbooks, health requirements, CPR certification, liability insurance, and transportation costs associated with clinical experiences.

• Uniform cost will vary depending on vendor used. Also required for clinical nursing courses: watch with a second hand, white nurse’s shoes (or all white athletic shoes), bandage scissors and stethoscope.
• Students are required to carry professional liability insurance when enrolled in any clinical course. Cost varies according to plan selected and agency used.
• Nursing pin. Cost varies.
• For graduating seniors desiring registration and licensure in Wisconsin:
  • Registration fee for NCLEX exam
  • Application for State Board
  • Work permit for graduates working in Wisconsin
  • State Board registration photograph
  • Class composite photograph (optional)

Other Fees

*The Completion Fee is a standard charge at universities to help cover graduation and degree completion costs. This fee applies to both undergraduate and graduate students whether or not they decide to participate in the formal commencement ceremony. This fee is accessed once a student enrolls in the final class in order to graduate.

Parking Fees and Fines

Resident students may apply for parking permits for residence hall lots. Because parking spaces are limited, they are assigned by the public safety office according to established criteria. Parking fees are nonrefundable.

Professional Liability Insurance

This fee is assessed to Health Science and Education Majors who are required to carry professional liability insurance when enrolled in any clinical course.

Student Account Late Fees and Other Payment Penalties

*Late Fees in the amount of $40.00 will be assessed monthly on any student account with an overdue balance (overdue balance: unpaid balance that is over 30 days old) of $100.00 or greater.

Payment of Student Accounts

Payments can be made online through ePAY at my.carrollu.edu. 

Full and partial payments can be made any time before the due dates.  Acceptable forms of online payments include: Visa, MasterCard, American Express, Discover and eCheck. A convenience fee will be added when using a debit or credit card. No fee is assessed on electronic check or eCheck payments.

Payments will also be accepted through the mail and in person at the Carroll University Business Office. Acceptable methods of payment include cash or check. Debit and/or credit card payments on student account balances cannot be accepted at the business office cashier windows.

Charges for tuition, fees, room, and board are the obligation of the student upon registration and are to be paid no later than the first day of the semester. A student may attend classes, take examinations, and be entitled to the benefits of a fully registered student only when all charges have been paid or satisfactory financial arrangements have been approved by the Business Office.

Payment Due Dates for Full-time and Part-time Students

How Payments Are Applied to Student Accounts

Credits to student’s accounts are applied in the following manner:

Financial aid, in the form of grants and scholarships, is credited to a student’s account first and will be applied in the following order: Tuition, Program fees, Other fees, Board charges, Room charges.

Cash payments (other than student loans) are first applied to fines and incidental charges.

All remaining cash and loan proceeds are applied to any remaining charges in the following order:
Tuition, Program fees, Other fees, Board charges, Room charges.

Information regarding payment plan options may be obtained from the Business Office of the University. Students are invited to contact the Business Office at 262 524-7337 if they have any questions concerning payments due to the University.

Payment Options

Summer 2022, Winter 2023 and Summer 2023

There are no payment plans available for the summer sessions or the winter session. Payment is due in full the first day of the session as noted above.

Fall 2022

1. Pay in full on or before the first day of the semester. September 1, 2022
2. Enroll (online) in a 4, 5 or 6 month payment plan agreement for Fall 2022. Students may enroll in a 4, 5 or 6 month payment plan agreement beginning July 1, 2022. A $50.00 non-refundable enrollment fee is due each semester upon enrollment into the plan. Be prepared to pay any past-due installment amounts, as well as, the $50.00 enrollment fee at the time of enrollment into the plan. If you enroll in a monthly payment plan after the scheduled billing date (scheduled billing date is the fifth day of July, August, September, October, November, and December) the system will require payment of the $50.00 enrollment fee, a payment for the month in which you are enrolling (even though the due date is not until the twentieth of the month), as well as, any past-due installments. For example: On August 6, 2022 you decide that you would like to enroll in a six-month payment plan for the fall. The six-month plan runs from July through December. Upon enrollment, the system will require payment of the $50.00 enrollment fee, the August scheduled installment and the past-due July scheduled installment.
   • 6 month plan: July through December
   • 5 month plan: August through December
   • 4 month plan: September through December

myPAYPLAN will automatically adjust for recalculations of tuition, fees, other expenses, and financial aid. Payment Plan arrangements run by semester.

3. Provide a letter of company sponsorship and/or third party billing to the Carroll University Business Office on or before the first day of the semester. This letter must confirm payment in full regardless of the student’s performance in the course.
4. Please contact the Carroll University Business Office at 262.524.7337 or busoff@carrollu.edu for additional information.

Spring 2023

1. Pay in full on or before the first day of the semester. January 23, 2023
2. Enroll (online) in a 4, 5 or 6 month payment plan agreement for Spring 2023. Students may enroll in a 4, 5 or 6 month payment plan agreement beginning December 21, 2022. A $50.00 non-refundable enrollment fee is due each semester upon enrollment into the plan. Be prepared to pay any past due installment amounts, as well as, the $50.00 enrollment fee at the time of enrollment into the plan. If you enroll in a monthly payment plan after the scheduled billing date (scheduled billing date is the fifth of January, February, March, April, May, and June) the system will require payment of the $50.00 enrollment fee, a payment for the month in which you are enrolling (even though the due date is not until the twentieth of the month) as well as any past-due installments. For example: On February 6, 2023 you decide to enroll in a six-month payment plan for the spring semester. The six month plan runs from January through June. Upon enrollment, the system will require payment of the $50.00 enrollment fee, the February scheduled installment and the past due January scheduled installment.
   • 6 month plan: January through June
   • 5 month plan: February through June
   • 4 month plan: February through May

myPAYPLAN will automatically adjust for recalculations of tuition, fees, other expenses, and financial aid. Payment Plan arrangements run by semester.

3. Provide a letter of company sponsorship and/or third party billing to the Carroll University Business Office on or before the first day of the semester. This letter must confirm payment in full regardless of the student’s performance in the course.
4. Please contact the Carroll University Business Office at 262.524.7337 or busoff@carrollu.edu for additional information.

Refer to the Graduate Catalog for information regarding the graduate programs.

VA Education and Training Benefit Payments

Those students eligible for education benefits through the US Department of Veterans Affairs, state or other military agencies should apply with the appropriate agency prior to registering for classes. After applying for benefits, students should contact Carroll’s Veteran Certifying Official in the Registrar’s Office, reg@carrollu.edu or 262.524.7208, to notify them of their intent to collect benefits. Federal benefits paid under Chapter 30, 35, 1606, or 1607 will be paid directly to the student. Recipients of such payments are advised to anticipate a delay of about two months before receiving the first payment. Students receiving benefits under these chapters should be prepared to pay all expenses since payments are made directly to the veteran. Wisconsin National Guard Tuition Grant funds are also paid directly to the student after the successful completion of a semester. Benefits under Chapter 31, 33 (Post 9-11 GI Bill^®) and the Yellow Ribbon Benefits, as well as the Wisconsin Veteran Student Assistance Grant will be paid directly to the higher education institution.

GI Bill® is a registered trademark of the U. S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at http://www.benefits.va.gov/gibill.

For more information regarding Reserve Officers’ Training Corps (ROTC) click here .

Refund Policies

Full-time status is determined at the end of the first week of classes on the date indicated in the calendar as the last date to add classes (Census Day). A full-time student who drops below 12 credits after this date will continue to be billed at full-time rates unless the student withdraws from the University.

Federal or state financial aid for part-time students will be adjusted to reflect the final number of credits for which the student is enrolled on as of Census Day for each semester. If enrollment is for fewer than six credits (half-time status), the student may not be eligible for any financial aid.

Although the Financial Aid Census Date (adjustment date for financial aid) is one week after the semester begins, we are required by federal law to review any students who received the Federal Pell Grant. Under federal regulations, students can only receive Federal Pell Grants for the classes they attended, as of the Census Date.  The regulation states the following: If a student begins attending some but not all of their classes, the Financial Aid Office will have to recalculate the student’s Pell Grant award based on the student’s actual enrollment status. Therefore, if a student receives a Federal Pell Grant, the Financial Aid Office will review the student’s enrollment status throughout the semester.

Procedures for Officially Withdrawing:  A student withdrawing from the University should complete the official withdrawal form with the Student Success Office, located in the lower level of the Library.  If a student is not able to visit the office (due to illness, emergency, etc.), they may contact the Student Success Office by phone or email to communicate their intent.  This form must be returned so that the University can calculate the refund, if any, of institutional charges and determine the amount of aid that may need to be refunded to the various sources.

If a recipient of Title IV aid or state aid unofficially withdraws from all classes without following the proper withdrawal procedure, Carroll University is required to determine the student’s last date of academically related activity to calculate whether a portion of the student’s financial aid must be returned to the government. The Financial Aid Office will use the last date of attendance reported by the professor(s) or will contact the student’s professor(s) to determine the last date a student completed any academically related activity.

A student who withdraws from the University may be eligible for a refund. The amount of the refund is determined by the student’s withdrawal date and the charges on the student’s account. The refund is calculated using two formulas;

1. Carroll University Refund Policy
2. Federal Refund Policy*

*Federal methodology will be used to determine the amount of funds to be returned to State aid programs. 

A student who withdraws may be responsible for tuition, room and board, fees or other charges that had previously been paid by institutional, federal, state, or outside sources of financial aid. The University may be required to adjust a student’s charges to take into account any return of funds the school might be required to make.  All scholarships, grants, and loans must be credited to a student account before a refund check will be issued. All refunds will be reduced by an administrative fee (not to exceed $100).

No refund of tuition, fees, room or board will be made to students dismissed or suspended from the University for disciplinary or academic reasons. Refunds of study abroad program registration fees are subject to regulations available in the Office of Global Education.

Carroll University Refund Policy:

Fall 2022 and Spring 2023 Financial Aid Schedule

Students who withdraw and have Carroll aid and/or aid other than Title IV or State aid (i.e. including but not limited to outside scholarship(s), other outside resources, or private loan) will earn this aid according to the following schedule:

Specially Timed Courses

Students who withdraw from specially timed courses for the Summer 2022, Fall 2022, or Spring 2023 semester and have Carroll aid and/or aid other than Title IV aid (i.e. including but not limited to outside scholarship(s), other outside resources, or private loan) will earn this aid according to the following schedule:

Federal Refund Policy:

Treatment of Title IV Aid When a Student Withdraws

The law specifies how the University must determine the amount of Title IV program assistance that a student earns if they withdraw from school. The Title IV programs that are covered by this law are Federal Pell Grants, Iraq and Afghanistan Service Grants, TEACH Grants, Federal Supplemental Educational Opportunity Grants (FSEOGs), Direct Loans, and Direct PLUS Loans.

Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded.  When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive. 

Students with federal aid who withdraw from the University after beginning attendance will have their Title IV aid recalculated in accordance with guidelines established by the U.S. Department of Education derived from the October 7, 1998, Reauthorization of the Higher Education Act. “A school must return the amount of Title IV funds for which it is responsible as soon as possible but no later than 45 days after it determines or should have determined that a student withdrew.”

The federal formula provides a return of the Title IV aid if the student received federal financial assistance and withdraws on or before completing 60% of the semester. A pro rata schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal. For example, if a student completed 30% of their payment period, they earn 30% of the assistance they were originally scheduled to receive.  Once they completed more than 60% of the payment period, they earn all the assistance that they were scheduled to receive for that period.

The percentage of the semester completed is determined by dividing the number of calendar days completed in the semester, as of the day the student withdrew, by the total number of calendar days in the same semester.  Scheduled breaks of five or more consecutive days are excluded.

A student will not be subject to returns of their Title IV program assistance if they meet one of the following exemptions:

• They complete all of the requirements for graduation;
• They successfully complete a class or multiple classes that comprise at least 49 percent of the days in the term (only applies to a program offered in modules); or
• They successfully complete a class or multiple classes that comprise at least half-time enrollment (only applies to a program offered in modules).

Post-withdrawal disbursement:  If a student withdraws after their aid was awarded, but prior to all aid having been disbursed, the unpaid aid will be included in the federal formula as aid that ‘could have been disbursed’. If the refund calculation indicates that the student is still eligible for the undisbursed aid, the aid will be offered to the student via a post withdrawal disbursement.  The Financial Aid Office will notify the student (or parent for a Direct Parent PLUS Loan) in writing prior to making any post-withdrawal disbursement of loan funds. The notice will request confirmation of any post-withdrawal disbursement of loan funds that the student or parent (as applicable) wishes the school to make.  A post-withdrawal disbursement of grant funds will automatically be disbursed without requesting written confirmation from the student.   

Order of return of Title IV funds:

Pro-rated Title IV funds are returned to the respective federal programs in the following order:

• Federal Direct Unsubsidized Loan 
• Federal Direct Subsidized Loan 
• Federal Direct PLUS Loan (parent or graduate)
• Federal Pell Grant Program
• Iraq Afghanistan Service Grant
• Federal SEOG Program
• TEACH Grant Program
• Any other assistance awarded to the student under programs authorized by Title IV HEA

Worksheets used to determine the amount of refund or return of Title IV aid are available upon request at the Carroll University Financial Aid Office.

For purposes of repayment, if funds are released to a student because of a credit balance on the student’s account, then the student may be required to repay some of the federal grants released to the student. Until the repayment is resolved, the student is ineligible for further Title IV assistance. These refund policies are based upon the rules and regulations of the U.S. Department of Education and are subject to change.

Tuition, Room and Board Refund Schedules 

• Full or part-time students who withdraw from the University may be eligible for a tuition and/or room and board refund.
• Tuition rates are charged regardless of the modality of course instruction (i.e., face-to-face, online or hybrid). Tuition will not be refunded or prorated in the event the University changes the modality of instruction as a result of the COVID-19 pandemic.

Summer 2022 Refund Schedule

Summer 2022 Specially Timed Courses Refund Schedule

Students who withdraw from specially timed courses for the Summer 22 or the Summer 23 session and have Carroll aid and/or aid other than Title IV are asked to contact the Financial Aid Office at 262.524.7296 for information regarding the amount of Carroll aid and/or aid other than Title IV aid earned.

Fall 2022 Refund Schedule

Spring 2023 Refund Schedule

Room and Board Refunds 

Refunds of room and board fees are available if a resident student officially withdraws from the University. The amount is determined by the refund calculations listed above or, in the case of board fees, actual use, whichever is greater. The university will follow its published refund schedule, even in the event a student withdraws for medical reason or in response to other concerns related to the COVID-19 pandemic. In the event the university closes its residence halls, a prorated refund schedule will be announced.

Fall 2022 and Spring 2023 Specially Timed Courses Refund Schedule

Tuition Refunds for Winter 2023

Tuition Refunds for Summer 2023

Summer 2023 Specially Timed Courses Refund Schedule

OCICU Refund Schedule

Courses in the Carroll Online Consortium (OCICU) have a separate refund schedule. To verify the refund date for a particular OCICU course you have registered for, check the section comments of that course for refund details. Each course will follow its own refund schedule.

Refund Policy for Students Called to Active Military Duty

Refund policy for students called to active military duty: The University recognizes the sacrifices that those in the armed services make while serving our country. We are proud to have these individuals as a part of our campus community and therefore maintain the following policy:

• The student must provide the Registrar’s Office reg@carrollu.edu copies of official military orders for a leave of absence. The student will then be automatically withdrawn from all courses for the given semester. The academic record will reflect the non-punitive “W.”
• The student will be eligible for a full refund for tuition and course fees for any courses that are not completed during that semester/session.
• Once the student’s military obligations are fulfilled, Carroll University will accommodate the student’s intentions of returning to the program they were in before their military leave. The student will be responsible to follow all program and degree requirements in order to complete this program.
• Any room and board charges will be prorated based on the date in the semester the student is required to leave and the remaining amount will be refunded.

All students adding or dropping a course must do so in writing through the Registrar’s Office. Refunds are based on the date of the postmark of withdrawals sent by mail, sent date of email, or on date of delivery of those brought in personally to the Registrar’s Office. If a student drops from a credit class to an audit, the refund will be based on the credit course fee according to the refund policy. If a class is cancelled due to lack of enrollment, students registered for that class will be given a full refund.