Tuition, Fees, and Refund Policies

Full-Time (12-19 credits)

The charges listed begin with the Summer I 2021 session and continue through the Spring 2022 semester. Full-time status is determined at the end of the first week of classes on the date indicated in the calendar as the last day to add classes.

Residence Hall Room Rates

Click here for room rate per semester cost.

Meal Plans and Rates

Click here for meal plans and rates.

BookCHARGE Purchase

Charge Textbooks and Supplies to your Student Account

Students who wish to use BookCHARGE are required to sign the BookCHARGE Agreement Form and the FRA form (Financial Responsibility Agreement).

BookCHARGE allows students to charge textbooks and supplies, including rental textbooks up to $750.00 each semester, directly to their student account on the following terms and conditions. BookCHARGE is available, 30 business days prior to the start of the semester and ends 10 business days after the semester begins, to currently enrolled students who have a PiONEer Card and have no holds on their student account. Any fees you incur for not returning a rental textbook will be charged to the credit card on file with Barnes & Noble, and not your student account. You are allowed to charge books and supplies to your student account up to $750 per semester. Please be responsible about your purchases. Remember, your charges will be reflected on your student account and will be billed to you.

BookCHARGE purchases will be reflected on your student account on the next billing statement. As with other charges to your student account, unpaid bookstore charges might result in late fees, registration and transcript holds.

The cost of textbooks varies. It is estimated that a student spends an average of $1,140.00 per year for books.

Please click here for more information or to access the BookCHARGE Agreement Form.

Other Fees and Deposits

Housing Payments

• A $250 non-refundable housing deposit is required when submitting this agreement. The $250 deposit will be applied to the student’s first semester bill. Only when this deposit is paid, is the application considered complete and eligible for room assignment. 
• A $100 room change fee will be assessed if a student changes their room assignment without prior authorization from the Office of Residence Life and Housing after the academic year begins.
• Students may be charged for lock changes, lost keys, and repeated lock-out requests. 
• Charges for damages done in the corridors, stairs, restrooms, bedrooms and other areas not specifically assigned to any one individual student can be levied equally against all students on the floor, complex or bedroom/suite unless the responsibility can be assessed against particular individuals.
• Early arrivals or late departures must be requested in writing and are subject to approval by the Office of Residence Life and Housing and applicable fees may be charged.
• If a student is in default on any payments set forth herein, the student is liable for legal costs, charges and attorney’s fees which accrue in obtaining payment.
• Students agree to pay all applicable resident housing and dining fees as posted per the academic term. Refer to the Carroll University Catalog for information regarding fees, payments and refund polices and deadlines.

Housing Cancellation Fees and Refunds

• The $250 non-refundable application deposit is forfeited if cancelled, at any date. A cancellation fee will be implemented for cancellations occurring based upon the below schedule.
• Approved cancellations as listed in section VII will be subject to the refund schedule as published in the Carroll University Academic Catalog with prorated fees based on the vacate date from the residence hall.

This sum is due and payable within 30 days after the date the applicant is notified of admission to the university or after financial aid is determined for those who are aid applicants. This deposit is collected only from new full-time students or from part-time students moving to full time status. It is generally not refundable.

This fee is collected from full-time undergraduate students and is used directly by the university to address needs common to the student body. The comprehensive fee is nonrefundable.

This fee is assessed to all full-and part-time nursing students with a Nursing major.

This fee is assessed to Health Science and Education Majors who are required to carry professional liability insurance when enrolled in any clinical course.

Resident students may apply for parking permits for residence hall lots. Because parking spaces are limited, they are assigned by the public safety office according to established criteria. Parking fees are nonrefundable.

Late Fees

Non-Payment Plan Late Fees

Late Fees in the amount of $40.00 will be assessed monthly on any overdue balance (overdue balance: unpaid balance that is over 30 days old) of $100.00 or greater.

Monthly Payment Plan (myPAYPLAN)

Enrollment Fee: $50.00 due upon enrollment - per semester (Non Refundable)

A Late Fee of $40.00 per month will be assessed if the scheduled monthly installment payment is not received by the due date.

Past due accounts occur when the payment terms on your account have not been met. The university has the right to take steps to collect the past due amounts including, but not limited to, the following: prohibiting the student from scheduling classes for the following semester; withholding course credits; academic transcripts, and diploma until the balance is paid; turning over the student’s account to a collection agency; and taking legal action. By enrolling in a payment plan, the student authorizes the university to release financial information about his/her account to those concerned with collecting the balance owing. A collection agency acting on behalf of the university may contact students regarding any outstanding balance by means of an automated calling system or a pre-recorded message at any telephone number associated with the student’s account including wireless telephone numbers.

Other Fees

Course Fees

These fees are required for classes with expendable material costs, as well as other costs unique to the course, and include, but are not limited to, lab courses.

Applied Music Fees

Students registering for applied lessons will be charged an applied music fee on their student bill. Students receive 12 lessons per semester.

No refunds of applied music fees will be made after the second week of classes.

Additional Expenses - Nursing Program

Nursing is a practice discipline and students enrolled in the nursing program must plan for additional costs that are directly related to the program. These include uniforms, nursing textbooks, health requirements, CPR certification, liability insurance, and transportation costs associated with clinical experiences.

• Uniform cost will vary depending on vendor used. Also required for clinical nursing courses: watch with a second hand, white nurse’s shoes (or all white athletic shoes), bandage scissors and stethoscope.
• Students are required to carry professional liability insurance when enrolled in any clinical course. Cost varies according to plan selected and agency used.
• Nursing pin. Cost varies.
• For graduating seniors desiring registration and licensure in Wisconsin:
  • Registration fee for NCLEX exam
  • Application for State Board
  • Work permit for graduates working in Wisconsin
  • State Board registration photograph
  • Class composite photograph (optional)

Payment of Student Accounts

Payments can be made online through ePAY at my.carrollu.edu. 

Full and partial payments can be made any time before the due dates.  Acceptable forms of online payments include: Visa, MasterCard, American Express, Discover and eCheck. A convenience fee will be added when using a debit or credit card. No fee is assessed on electronic check or eCheck payments.

Payments will also be accepted through the mail and in person at the Carroll University Business Office. Acceptable methods of payment include cash or check. Debit and/or credit card payments on student account balances cannot be accepted at the business office cashier windows.

Charges for tuition, fees, room and board are the obligation of the student upon registration and are to be paid no later than the first day of the semester. A student may attend classes, take examinations, and be entitled to the benefits of a fully registered student only when all charges have been paid or satisfactory financial arrangements have been approved by the Business Office.

Course and Fee statements will be available online at my.carrollu.edu. Sign in with your user name and password, click on Student>Billing and Payment>View Bill. Full payment of the balance must be made by the first day of the semester unless payment plan arrangements have been approved by the Business Office.

Due Dates

How payments are applied to student accounts

Credits to student’s accounts are applied in the following manner:

Financial aid, in the form of grants and scholarships, is credited to a student’s account first and will be applied in the following order: Tuition, Program fees, Other fees, Board charges, Room charges.

Cash payments (other than student loans) are first applied to fines and incidental charges.

All remaining cash and loan proceeds are applied to any remaining charges in the following order:
Tuition, Program fees, Other fees, Board charges, Room charges.

Information regarding payment plan options may be obtained from the Business Office of the University. Students are invited to contact the Business Office at 262 524-7337 if they have any questions concerning payments due to the University.

Veteran’s Benefits

Veterans eligible for education benefits should apply with the appropriate agency prior to registering for classes. After applying for benefits, veterans should contact the institution’s Veterans Certifying Official to notify them of their intent to collect benefits. Federal benefits paid under Chapter 30, 35, 1606, or 1607 will be paid directly to the student. Recipients of such payments are advised to anticipate a delay of about two months before receiving the first payment. Students receiving benefits under these chapters should be prepared to pay all expenses since payments are made directly to the veteran. Chapter 33 (Post 9-11 GI Bill^®) and the Yellow Ribbon Benefits will be paid directly to the higher education institution.

For more information regarding Reserve Officers’ Training Corps (ROTC) click here .

Part-time (Less than 12 Credits) Tuition

These charges do not apply to full-time students who drop a course after the first week of a semester.

*Please refer to the University’s Web site for information pertaining to Carroll’s online consortium (OCICU) courses.

To verify the refund date for a particular OCICU course you have registered for, check the section comments of that course for refund details. Each course will follow its own refund schedule.

Students contemplating dropping and substituting courses involving online programs may substitute another section of the same course as long as it is in the same term (“term” applies to the period during which the course is offered, beginning to ending date). Traditional courses and courses offered through the Online Consortium of Independent Colleges and Universities (OCICU) have different start and end dates and drop policies even though they may be equivalent courses. Students contemplating dropping or substituting an OCICU course with a traditional course or an OCICU course must contact the registrar at 262.524.7208 or e-mail reg@carrollu.edu for policy and cost information.

Payment Options for Part-time Students

Payment Options

Summer 2021, Winter 2022 and Summer 2022

There are no payment plans available for the summer sessions or the winter session. Payment is due in full the first day of the session as noted above.

Fall 2021

1. Pay in full on or before the first day of the semester. September 2, 2021
2. Enroll (online) in a 4, 5 or 6 month payment plan agreement for Fall 2021. Students may enroll in a 4, 5 or 6 month payment plan agreement beginning June 2, 2021. A $50.00 enrollment fee is due upon enrollment-per semester. (Non-Refundable). Be prepared, however, to pay past-due installment amounts as well a $50.00 enrollment fee at the time of enrollment. If you enroll in a monthly payment plan after the scheduled billing date (scheduled billing date is the fifth day of July, August, September, October, November and December) the system will require payment of the $50.00 enrollment fee, a payment for the month in which you are enrolling (even though the due date is not until the twentieth of the month) as well as any past-due installments. For example: On August 6, 2021 you decide that you would like to enroll in a six-month payment plan for the fall. The six-month plan runs from July through December. Upon enrollment, the system will require payment of the $50.00 enrollment fee, the August scheduled installment and the past-due July scheduled installment.
   • 6 month plan: July through December
   • 5 month plan: August through December
   • 4 month plan: September through December

myPAYPLAN will automatically adjust for recalculations of tuition, fees, and other expenses and financial aid. Payment Plan arrangements run by semester.

3. Provide a letter of company sponsorship and/or third party billing to the Carroll University Business Office on or before the first day of the semester. This letter must confirm payment in full regardless of the student’s performance in the course.
4. Provide a letter to the Carroll University Business Office, on or before the first day of the semester, from your employer verifying reimbursement. Student will be required to sign a payment agreement. Payment will be due in full by January 4, 2022. A monthly Late Fee of $40.00 will be assessed if payment is not received by the due date. Please contact Judy for information regarding this option at 262-524-7698 or at jedl@carrollu.edu.

Spring 2022

1. Pay in full on or before the first day of the semester. January 18, 2022
2. Enroll (online) in a 4, 5 or 6 month payment plan agreement for Spring 2022. Students may enroll in a 4, 5 or 6 month payment plan agreement beginning December 21, 2021. A $50.00 enrollment fee is due upon enrollment-per semester. (Non-Refundable). Be prepared, however, to pay past due installment amounts as well as a $50.00 enrollment fee at the time of enrollment. If you enroll in a monthly payment plan after the scheduled billing date (scheduled billing date is the fifth of January, February, March, April, May and June) the system will require payment of the $50.00 enrollment fee, a payment for the month in which you are enrolling (even though the due date is not until the twentieth of the month) as well as any past-due installments. For example: On February 6, 2022 you decide to enroll in a six-month payment plan for the spring semester. The six month plan runs from January through June. Upon enrollment, the system will require payment of the $50.00 enrollment fee, the February scheduled installment and the past due January scheduled installment.
   • 6 month plan: January through June
   • 5 month plan: February through June
   • 4 month plan: February through May

myPAYPLAN will automatically adjust for recalculations of tuition, fees, and other expenses and financial aid. Payment Plan arrangements run by semester.

3. Provide a letter of company sponsorship and/or third party billing to the Carroll University Business Office on or before the first day of the semester. This letter must confirm payment in full regardless of the student’s performance in the course.
4. Provide a letter to the Carroll University Business Office, on or before the first day of the semester, from your employer verifying reimbursement. Student will be required to sign a payment agreement. Payment will be due in full by May 24, 2022. A monthly Late Fee of $40.00 will be assessed if payment is not received by the due date. Please contact Judy for information regarding this option at 262-524-7698 or at jedl@carrollu.edu.

Refer to the Graduate Catalog for information regarding the graduate programs.

Internship Fees

The University offers three types of internships. It is the students’ responsibility to register for the appropriate internship course.

Refund Policies

Full-time status is determined at the end of the first week of classes on the date indicated in the calendar as the last date to add classes. A full-time student who drops below 12 credits after this date will continue to be billed at full-time rates unless the student withdraws from the University.

A student withdrawing from the university should complete the official withdrawal form with the Office of Student Success. This form must be returned so that the university can calculate the refund, if any, of institutional charges and determine the amount of aid that may need to be refunded to the various sources.

If a recipient of Title IV aid unofficially withdraws from all classes without following the proper withdrawal procedure, Carroll University is required to determine the student’s last date of academically related activity to calculate whether a portion of the student’s federal financial aid must be returned to the federal government. The Financial Aid Office will use the last date of attendance reported by the professor(s) or will contact the student’s professor(s) to determine the last date a student completed any academically related activity.

A student who withdraws from the university may be eligible for a refund. The amount of the refund is determined by the student’s withdrawal date and the charges on the student’s account. The refund is calculated using 2 formulas;

1. Carroll University’s refund policy
2. Federal/State refund policy

A student who withdraws may be responsible for tuition, room and board, fees or other charges that had previously been paid by federal student aid. Refunds may be available for students with Title IV federal aid who withdraw from the University.

Students with federal aid who withdraw from the University will have their Title IV aid recalculated in accordance with guidelines established by the U.S. Department of Education derived from the October 7, 1998, Reauthorization of the Higher Education Act. “A school must return the amount of Title IV funds for which it is responsible as soon as possible but no later than 45 days after it determines or should have determined that a student withdrew.”

If a student withdraws after his/her aid was awarded, but prior to all aid having been disbursed, the unpaid aid will be included in the federal formula as aid that ‘could have been disbursed’. If the refund calculation indicates that the student is still eligible for the undisbursed aid, the aid will be offered to the student via a post withdrawal disbursement, which will be sent to the student in a written statement.

The federal formula provides a return of the Title IV aid if the student received federal financial assistance in the form of a Pell Grant, Supplemental Education Opportunity Grant, TEACH Grant, Iraq Afghanistan Service Grant, Subsidized and Unsubsidized Stafford Loans or PLUS Loans and withdraws on or before completing 60% of the semester. The percentage of Title IV aid earned is equal to the number of calendar days completed in the semester divided by the number of calendar days in the semester. Scheduled breaks of five or more days are excluded.

Pro-rated Title IV federal aid is returned to the respective federal programs in the following order:

1. Federal DirectUnsubsidized Loan 
2. Federal Direct Subsidized Loan 
3. Federal Direct PLUS Loan 
4. Federal Pell Grant Program
5. Federal SEOG Program
6. TEACH Grant Program
7. Iraq Afghanistan Service Grant
8. Any other assistance awarded to the student under programs authorized by Title IV HEA

For purposes of repayment, if funds are released to a student because of a credit balance on the student’s account, then the student may be required to repay some of the federal grants released to the student. Until the repayment is resolved, the student is ineligible for further Title IV assistance. These refund policies are based upon the rules and regulations of the U.S. Department of Education and are subject to change. Worksheets used to determine the amount of refund or return of Title IV aid are available upon request at the Carroll University Financial Aid Office.

All scholarships, grants, and loans must be credited to a student account before a refund check will be issued.

No refund of tuition, fees, room or board will be made to students dismissed or suspended from the University for disciplinary or academic reasons. Refunds of study abroad program registration fees are subject to regulations available in the Office of International Education.

Fall 2021 and Spring 2022 Financial Aid Schedule

Students who withdraw and have Carroll aid and/or aid other than Title IV will earn this aid according to the following schedule:

Specially Timed Courses

Students who withdraw from specially timed courses for the Fall 21 or Spring 22 semester and have Carroll aid and/or aid other than Title IV will earn this aid according to the following schedule:

Federal or state financial aid for part-time students will be adjusted to reflect the final number of credits for which the student is enrolled on Thursday, September 9, 2021 for the fall semester or on Tuesday, January 25, 2022, for the spring semester. If enrollment on either one of these dates is for fewer than six credits, you may not be eligible for any financial aid.

Although the Financial Aid Census date (adjustment date for financial aid) is one week after the semester begins, we are required by federal law to review any students who received the Federal Pell Grant. Under federal regulations, students can only receive Federal Pell Grants for the classes they attended. The regulation states the following: If a student begins attending some but not all of his or her classes, the Financial Aid Office will have to recalculate the student’s Pell Grant award based on the student’s actual enrollment status. Therefore, if you receive a Federal Pell Grant, we will review your enrollment status throughout the semester.

Example:

A student withdrew 15 calendar days into a 105-calendar day term (number of days in a term may vary).  Charges of $5,000 were paid as follows:  $1,200 Federal Direct loan, $1,100 Federal Pell Grant, and $2,700 Carroll University scholarship.

In this example, under the federal return of Title IV policy, $1,200 would be returned to the Federal Direct Loan Program and $771 would be returned to the Federal Pell Grant Program.  Under Carroll University’s refund policy, based on the day of withdrawal, (60 percent = $3,000 tuition refund), $1,620.00 would be returned to the Carroll University scholarship fund.

Tuition, Room and Board Refunds 

• Full or part-time students who withdraw from the University may be eligible for a tuition and/or room and board refund.
• Part-time students who drop courses may be eligible for a tuition refund.
• Tuition rates are charged regardless of the modality of course instruction (i.e., face-to-face, online or hybrid). Tuition will not be refunded or prorated in the event the University changes the modality of instruction as a result of the COVID-19 pandemic.

Summer 2021 Refund Schedule

Summer 2021 Specially Timed Courses Refund Schedule

Students who withdraw from specially timed courses for the Summer 21 or the Summer 22 session and have Carroll aid and/or aid other than Title IV are asked to contact the Financial Aid Office at 262 524-7296 for information regarding the amount of Carroll aid and/or aid other than Title IV aid earned.

Fall 2021 and Spring 2022 Refund Schedule

Room and Board Refunds 

Refunds of room and board fees are available if a resident student officially withdraws from the University. The amount is determined by the refund calculations listed above or, in the case of board fees, actual use, whichever is greater. The university will follow its published refund schedule, even in the event a student withdraws for medical reason or in response to other concerns related to the COVID-19 pandemic. In the event the university closes its residence halls, a prorated refund schedule will be announced.

Fall 2021 and Spring 2022 Specially Timed Courses Refund Schedule

Example:

A student withdrew 15 calendar days into a 105-calendar day term (number of days in a term may vary). Charges of $5,000 were paid as follows: $1,200 Federal Direct Loan, $1,100 Federal Pell Grant, and $2,700 Carroll University scholarship.

In this example, under the federal return of Title IV policy, $1,200 would be returned to the Federal Direct Loan Program and $771.00 would be returned to the Federal Pell Grant Program. Under Carroll University’s refund policy, based on the day of withdrawal, (60 percent = $3,000 tuition refund), $1,620 would be returned to the Carroll University scholarship fund.

Tuition Refunds for Winter 2022

Tuition Refunds for Summer 2022

Summer 2022 Specially Timed Courses Refund Schedule

OCICU Refund Schedule

Courses in the Carroll Online Consortium (OCICU) have a separate refund schedule. To verify the refund date for a particular OCICU course you have registered for, check the section comments of that course for refund details. Each course will follow its own refund schedule.

Refund Policy for Veteran Students

Refund policy for military reservists called to active duty: The University recognizes the sacrifices that those in the armed services make while serving our country. We are proud to have these individuals as a part of our campus community and therefore maintain the following policy:

• The student must provide the Registrar’s Office copies of official military orders for a leave of absence. The student will then be automatically withdrawn from all of his/her courses for the given semester. The academic record will reflect the non-punitive “W.”
• The student will be eligible for a full refund for tuition and course fees for any courses that are not completed during that semester/session.
• Once the student’s military obligations are fulfilled, Carroll University will accommodate the student’s intentions of returning to the program they were in before their military leave.  The student will be responsible to follow all program and degree requirements in order to complete this program.
• Any room and board charges will be prorated based on the date in the semester the student is required to leave and the remaining amount will be refunded.

All students adding or dropping a course must do so in writing through the Registrar’s Office. Refunds are based on the date of the postmark of withdrawals sent by mail or on date of delivery of those brought in personally to the Registrar’s office. If a student drops from a credit class to an audit, the refund will be based on the credit course fee according to the refund policy. If a class is cancelled due to lack of enrollment, students registered for that class will be given a full refund.